After the Spring 2007 semester, I asked Marilyn what she did with all of her notes, drafts of papers and presentations, and so on. She said that she used to keep everything, but now she kept only the final copies and threw the rest away.That struck me as a sensible way to go. When I was a reporter, one piece of advice I got was to destroy my reporter notebooks when I was done with them. If the story had been printed, it was part of the public record and that's where people should go for the information. So here's what I'm planning to do as I wrap up the end of a very busy Fall 2007:
- Online: Delete all the Google Docs stuff that supported my papers.
- PC: I keep separate subfolders for each class by its number. Go through each one, delete the drafts and supporting research material; keep the final version of papers I handed in. The papers have the citation references if I need to pull up the original articles again. Move this folder to my INLS folder, which sits in my Archives folder.
- Zotero: I used this to capture pages for a paper and spit out the citations. Delete everything. Update: Well, maybe that was too hasty. I've read of heavy-duty Zotero users who use it to keep lots of stuff; some heavy RefWorks users do the same thing to track their citations and readings. Up to now, I really haven't needed that kind of tracking power, so I'll wait to deploy that weaponry at a later time.
- Hard copy: I think I'll start a binder for papers that have my professors' handwritten comments. There actually haven't been that many papers in my school career so far; this was my writing semester, with about 12 one-page critiques, two 15-page papers, and lots of writing on a grant proposal. I like the idea of keeping them all in a binder, tab-separated. Update: What I actually did was label two manila envelopes with the class number, put my hardcopy papers in them, and file them under "I" for INLS. I fell back to asking myself, "What's the simplest thing that could possibly work?" Binders require just those few extra steps that I didn't want to go through; much easier to put everything in an envelope (including the syllabus and reading lists) and be done with it.
- Printed articles: I really can't read journal articles on-screen--I need hard-copy. I've kept them all through the semester in separate pouches for each class. I'll look at each one and probably just recycle. Any articles that have to do with my work project I'll put aside and keep in a binder at work.
Now, keeping track of all this mess during the semester is another challenge I haven't conquered yet. I like the intellectual tidiness of keeping everything online, but it's not always practical. For one class, I kept my graded critiques in a binder; for the other, I stuffed the graded paper into a pouch that held all my readings for the semester.